Privacy Policy

Privacy Policy

Effective Date: 14^th March 2025

1. Introduction
   Office Space Near Me Ltd ("we," "our," or "us") is committed to protecting and respecting your privacy. This policy outlines how we collect, use, store, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.
2. Data We Collect
   We may collect the following personal data:

• Name and job title
• Contact information (email, phone number, address)
• Demographic information (postcode, preferences, interests)
• Property search details (type of space, location, size, budget)
• Any other information relevant to surveys, offers, or customer interactions

3. How We Use Your Information
   We process your data under the following lawful bases:

• Contractual necessity: To register your interest in our services and connect you with operators/property companies.
• Legitimate interest: To improve our website, services, and communication with you.
• Consent: To send marketing emails (you can withdraw consent at any time).
• Legal obligation: To comply with applicable laws and regulations.

We use your data for:

• Internal record-keeping and administration.
• Contacting you regarding your property search or service inquiries.
• Providing details to operators or property companies relevant to your inquiry.
• Sending promotional emails about new services, special offers, or market research (with your consent).
• Customizing the website experience based on user preferences.

4. Data Sharing and Third Parties
   We may share your personal data with:

• Business operators or property companies that match your inquiry.
• Service providers who assist us in business operations (e.g., IT support, email services).
• Regulatory authorities, where required by law.

We ensure that any third parties we share data with are GDPR-compliant and sign Data Processing Agreements (DPAs) where applicable. We do not sell, trade, or rent your personal information to third parties.

5. Data Retention
   We retain your personal data only as long as necessary for the purposes set out in this policy. This is generally up to 24 months from your last interaction with us unless required longer by law. When no longer needed, data is securely deleted.
6. Your Rights Under GDPR
   Under the UK GDPR, you have the following rights:

• Right to access – Request a copy of your personal data.
• Right to rectification – Correct inaccurate or incomplete data.
• Right to erasure – Request deletion of your data (“right to be forgotten”).
• Right to restrict processing – Limit how your data is processed.
• Right to data portability – Obtain your data in a transferable format.
• Right to object – Stop processing of your data for direct marketing.
• Right to lodge a complaint – With the UK Information Commissioner’s Office (ICO) if you believe your rights have been violated.

To exercise any of these rights, contact us at 167 Turners Hill, Cheshunt, Enfield EN8 9BH.

7. Security Measures
   We implement strict security measures to protect your personal data, including:

• Encryption and secure storage systems.
• Restricted access controls for authorized personnel only.
• Regular security audits and compliance checks.

8. Marketing and Communications
   If you consent to marketing communications, we may send you promotional emails. You can unsubscribe at any time by clicking the “Unsubscribe” link in the email or contacting us at info@officespacenearme.co.uk.
9. Changes to This Privacy Policy
   We may update this policy occasionally. Any changes will be posted on this page. We recommend checking this page periodically to stay informed.
10. Contact Information
    For questions or concerns about this policy, please contact:
    Office Space Near Me Ltd, 167 Turners Hill, Cheshunt, Enfield EN8 9BH.

info@officespacenearme.co.uk or 020 3814 5785